Many organizations are finding that leveraging the full suite of capabilities SharePoint offers requires introduction of a new requirement – that of dealing with, managing and exploiting taxonomies. Of course taxonomies are not new, but there is some confusion about where managed metadata services and the term store end and true taxonomy management begins.
There are also some misconceptions about the process of deriving and applying taxonomies in SharePoint. Here are five SharePoint taxonomy myths- five areas of confusion that the author has seen in their engagements and research.
- Myth 1: SharePoint now has taxonomy management
- Myth 2: Taxonomy is used as metadata and metadata is an IT problem. Therefore taxonomy is best left to the project’s technical resources
- Myth 3: Librarians are the best people to handle SharePoint taxonomies
- Myth 4: SharePoint taxonomies need to be comprehensive and finely grained
- Myth 5: Taxonomies managed in the in the term store can be used everywhere in the SharePoint application